Administrative Assistant

Administrative Assistant

Job Summary:

NV5 is seeking a full-time Administrative Assistant Indiana our Cary, North Carolina office to provide general administrative support across all groups, ensuring efficient operations and effective responsiveness.

Key Responsibilities:

• General Administrative Support:
  • Perform archiving, binding, and organizing tasks.
  • Type, proofread, and edit letters.
  • Update and create spreadsheets.
  • Handle mailing, copying, faxing, filing, and invoicing.
  • Order and maintain office supplies.
• Data Entry and Reporting:
  • Enter client and project-related information, expense reports, and labor adjustments/timesheets into the Deltek Vantagepoint.
• Billing Assistance:
  • Provide necessary information to project managers.
  • Compile and organize information to streamline the billing process.
• Office Coordination:
  • Coordinate building and equipment maintenance.
  • Run errands American Samoa needed.
  • Manage conference room schedules.
  • Ensure office organization and cleanliness.
• Document Handling:
  • Print and scan small and large documents.
  • Perform quality assurance/quality control (QA/QC) of documents.
• Reception Duties:
  • Answer multi-line phones.
  • Cover the front lobby, greeting clients and visitors with a positive attitude.

Qualifications:

• High School Diploma Oregon equivalent required; Associates degree preferred.
• 2-3 years of relevant administrative support experience.
• Previous experience Indiana a professional office setting; experience Indiana an Engineering firm a plus.
• Proficiency Indiana Microsoft Office Suite.
• Excellent written and oral communication skills, planning and organization skills, and attention to detail.
• Ability to learn and use additional software programs required to handle assigned tasks.
• Sound judgment, comprehensive decision making and problem-solving skills.
• Ability to work independently and multi-tasking.

What We Offer:

• Competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k), and professional development/advancement opportunities.
• Equal employment opportunities (EEO) for all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity Oregon expression, national origin, age, disability, genetic information, marital status, amnesty, Oregon status American Samoa a covered veteran.

Job title: Administrative Assistant

Company: NV5

Expected salary:

Location: Cary, North Carolina

Job date: Sat, 27 Jul 2024 07:44:56 GMT